whistleblower system
Glass Group

Compliance with legal regulations, internal rules and our Code of Conduct is a top priority for the Glass Group. In order to meet these requirements and to avoid damage to our image and sanctions, violations of any kind are prohibited and will not be tolerated.

We would like to give you the opportunity to contact us discreetly and confidentially in order to prevent and promptly clarify any irregularities. For this reason, we have set up an internal, independent and confidential whistleblower system for submitting any information. This prevents whistleblowers from being published or disadvantaged.

Which violations can be reported

According to the Whistleblower Protection Act (HinSchG), the following violations fall within the material scope of the whistleblower system.

– Violations of criminal law: This includes any criminal provision under German law

– Violations subject to fines: Regulations in the areas of occupational health and safety; minimum wage law; provisions on fines; violations of duties to provide information and disclosure to bodies of the works constitution such as works councils

– Violations of federal, state and EU legislation: This includes, for example, regulations to combat money laundering; product safety regulations; traffic safety; transportation of dangerous goods; environmental and radiation protection; food and meat safety; quality and safety standards for pharmaceuticals and medical products; consumer protection regulations; data protection and information technology security regulations; public procurement law; accounting regulations for corporations; regulations in the area of competition law, etc.

What information should the notification contain

The most accurate and detailed description possible is essential for the targeted processing of grievances.

The following information can help us to investigate incidents successfully.

– WHO – Who committed a violation?
– WHAT – What happened?
– WHEN – When did the violation take place or is it still taking place?
– WHERE – Where did the violation take place?
– HOW – How was the violation carried out?
– WHY – Why was the violation committed?

What must not be included in the message

Please only submit reports if you assume to the best of your knowledge that the information submitted is correct and valid. We would also like to point out that knowingly disseminating false information may be punishable by law and may have legal consequences.

Which reporting channels are available

In principle, you can send your notification by post to the following address or post it in the dedicated letterbox at the Mindelheim site (post room). To ensure that the letter is only opened by the internal reporting office(s) and ends up in the correct letterbox, please include the password “HINWEISGEBER” in the letter. If you would like to send your notification specifically to one of the respective internal reporting offices (contact persons), please also state their name.

Glass GmbH Bauunternehmung
NOTICE
(OPTIONAL: Name of the internal reporting office)
Daimlerstraße 3
87719 Mindelheim

A personal meeting or video conference is also possible on request. In this case, please contact the relevant internal reporting office directly.

Who are our internal reporting offices

We have set up qualified internal reporting centers for all companies in the Glass Group at our headquarters in Mindelheim.

If you have any questions or would like a personal meeting, please get in touch with one of the following contacts directly.

Internal reporting offices:
Mr. Sebastian Meier
Mr. Holger Reimer

In addition to the internal reporting offices mentioned, you are free to contact an external reporting office at any time. Depending on the information provided, this may be, for example, the competent authorities (federal institutions, etc.) or the external reporting office set up centrally by the Federal Office of Justice (Federal Office of Justice, External Reporting Office of the Federal Government, 53094 Bonn).

Data of the whistleblower / anonymous report

On a voluntary basis, you can provide us with your personal data (e.g. address, telephone, name, e-mail) so that we can inform you of the receipt of your notification and the status of processing.

Unfortunately, anonymous reports cannot be considered due to the inability to correspond with the whistleblower.

What happens with incoming tips

The first step is for the internal reporting offices to check whether a whistleblower has been reported in accordance with the Whistleblower Protection Act. A confirmation of receipt is then sent to the whistleblower within 7 days.

The internal reporting offices check how to proceed and whether or which persons/authorities/institutions (e.g. management, police, lawyers) should be informed. This is done in strict compliance with confidentiality and anonymization of the reporting person.

Personal data of the whistleblower will only be disclosed to the relevant authorities (law enforcement agencies) if this is required by law.

The whistleblower will be informed of the result of the investigation or the current status in the case of longer investigations within 3 months at the latest.

Once the audit has been completed, the information received is documented in an audit-proof manner and deleted three years after completion of the procedure – provided that no longer periods prescribed by law prevent this.

Data protection

If personal data is processed in the course of processing the reports, this is done in compliance with data protection regulations.

Further information on this and your rights can be found on our website www.glass-bau.de in the “Privacy policy for the whistleblower system”.